Senior Accounts Receivable Specialist
Mashgin
Accounting & Finance
Palo Alto, CA, USA
Posted on May 20, 2025
About Mashgin
At Mashgin, we have developed a successful and innovative point-of-sale experience that uses computer vision and AI to make checkout nearly instantaneous. Our mission is to eliminate checkout lines so people can get back to their lives.
Our kiosks are currently serving customers in thousands of locations around the world, from major sports stadiums to convenience stores, from college campuses to corporate cafeterias. We are a series B startup with 10 years of progress, and we’re already profitable. And we’re just getting started.
We value autonomy of work, a relentless obsession with customer experience (both our customers and their end-customers), and a culture of respect and fun.
Position Summary
This is a hybrid position where you will be focused on all things invoicing at Mashgin. Mashgin has clients in multiple business verticals from multiple states and countries around the world. You would be responsible for all of Mashgin's accounts receivable, including monthly invoicing, collections, cash applications, and related reconciliation functions. If you are a QuickBooks Online power user, this position is for you!
You Will Be
- Managing the full-service account receivables cycle, including invoicing, collections, and cash application
- Reviewing contracts and order forms to ensure orders are set up accurately regarding billing, shipping, terms, and billing schedules prior to invoicing
- Partnering cross-functionally with business stakeholders such as Sales, Hardware, Support, and with customers to ensure accurate customer invoicing and resolve any discrepancies that arise
- Formalizing and improving the customer onboarding and credit process, including process and workflow recommendations, to improve collection time
Minimum Qualifications
- 8+ years of full cycle accounts receivable experience
- Experience with complex customer billing processes, including one time and recurring billing, hardware, software as a service, professional services, and billable expenses.
- Excellent interpersonal, written, and verbal communications skills; ability to analyze and communicate complex ideas cross-functionally, and summarize key operational issues to management
- Ability and comfort in making sound judgement in situations where there is ambiguity or inconsistent information
- Ability to work in a fast-paced, startup environment with a high level of detail and autonomy
- Proficient experience with spreadsheets (Google Sheets, Excel)
- Proficient experience with pivot tables
- Expert level experience with systems and tools currently used by the team (e.g. QuickBooks Online)
Preferred Qualifications
- Experience with both QuickBooks Online and NetSuite
- Experience or work with Navan expenses
What We Offer
- An opportunity to work on a small, multidisciplinary team with the potential to break new ground in many different industries
- Excellent health, dental and vision insurance for you and your dependents
- 401k plan
- Flexible PTO policy
- Catered lunch in office with fully stocked snacks and beverages
- Pet insurance for your fur babies
- Voluntary life insurance plan
- Competitive salary and options in a small, rapidly scaling company
Mashgin is proud to be an equal opportunity employer. Individuals seeking employment at Mashgin are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation.