Senior Executive Assistant



Bellevue, WA, USA
Posted on Thursday, May 2, 2024

About Flexport:

At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $8.6T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year.

The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. At a valuation of $8 billion, we’re experiencing record growth and are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

Senior Executive Assistant

The opportunity:

We're looking for an Executive Assistant to support three Vice Presidents that manage our Engineering Business Units and Air Business Unit. You’ll work alongside these leaders to maximize their ability to focus on the team’s key priorities in supporting Flexport’s continued growth.

As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all–hands meetings and employee engagement activities). A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.

(**This position has an in-office requirement of at least 3 days a week**)

You will:

  • Manage complicated internal and external meetings and domestic and global travel schedules, review and process contracts and expenses, and maintain confidentiality of all work material;
  • Handle confidential and non-routine information and facilitate communication between appropriate departments;
  • Conserve the team's time by reading, researching, and routing correspondence;; collecting and analyzing information; initiating telecommunications; and assisting with presentations;
  • Maintain confidentiality and protect operations by having high level of discretion;
  • Anticipate the needs of our senior leaders. Plan ahead and be resourceful;
  • Act as a gatekeeper for internal and external individuals on matters pertaining to leader access;
  • Be unafraid to offer suggestions and make improvements to processes;
  • Prioritize conflicting needs with limited guidance and keep leadership informed of short and long term responsibilities and commitments;
  • Complete expense reports and executive requests;
  • With limited guidance, work on projects from start to finish.
  • Assist with org-wide events such as our monthly All-Hands and quarterly Town-Halls.

You should have:

  • BA / BS degree and 4+ years of executive support
  • You have a calm head and a steady hand. You can easily turn a stressful situation to a problem solved
  • Discretion in abundance – confidentiality is critical to the role
  • Experience with both Google and Microsoft Office productivity suites
  • Excellent written and verbal communication skills and a proven ability to interact with internal and external partners
  • The ability to work well under pressure in a fast-paced time sensitive environment
  • Superior organizational skills, strong attention to detail, and great follow through on tasks
  • The ability to be an efficient self-starter and decision-maker that can act on instinct
  • A genuine interest in learning by helping and be a problem solver at heart
  • Availability to deliver quickly, across global time zones.
  • A "compliance first" attitude to keep our regulators happy and enthusiastic about Flexport since we operate in a heavily regulated industry.

Worried about not having any logistics experience?

Don’t be! Our mission is to make global commerce so easy there will be more of it. That’s why it’s important to bring people from diverse backgrounds and experiences together with our industry veterans to help move the global logistics industry forward.

We know this industry is complex. That’s why we invest in education starting day one with Flexport Academy, a one week intensive onboarding program designed specifically to set every new Flexport employee up for success.

The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Our salary ranges are determined by role, level, and location. Within the range displayed, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and / or training.
The US base salary range for this position: (exclusive of bonus, equity and benefits.)
$83,243$95,000 USD

At Flexport, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce. That is why Flexport is committed to creating and nurturing an environment where anyone can be their authentic self. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.